Organization Leads to Better Productivity
If you’re struggling to be productive, it could be a lack of organization at the root of the problem. For some people, organization comes naturally, but for most people, it requires some energy to learn organization skills.
And even if you’re not inherently organized, there are many things you can do to improve your organization one step at a time.
Clean Your Work Area. If your work area looks like it was the victim of a recent natural disaster, your productivity will suffer. The first step toward better organization is cleaning your work area.
This means getting rid of trash, organizing papers in file folders or binders, designating storage spaces for office supplies, and throwing away materials that are duplicates or that you no longer need.
Organize Your Computer and Email. If your computer desktop has fifty icons on it and your email list has hundreds of emails, it’s time to clean those areas. Make sure that all important documents are stored in logical folders and remove any unused icons from your desktop.
Spend a day organizing email so that unimportant emails are deleted and important emails are organized into folders so you can refer to them when you need them. If you have unread mail, read it.
Use a Planner. Productive people plan each day with purpose. Using a daily planner – either on paper or electronically – can help you to stay on track and become more productive. It’s best to plan the next day’s work at the end of your work day so that you can begin fresh the next day and know what needs to be done first.
Focus Your Efforts. Instead of worrying about trying to do everything at once, learn to focus instead of multi-tasking. Set a designated time or times each day to read email, respond to voicemail, and work on social media. The rest of your day should be spent on more important tasks.
Don’t Procrastinate. Sometimes it’s tempting to put off tasks that are less desirable. But all this does is get you behind schedule and put off the inevitable. When you need to do something, just use self-discipline to complete the task and move on. You’ll save time and energy.
Stick to a Routine. It’s easier to be productive when you stick to a consistent schedule instead of doing things differently each day. This may sound boring, but over time you’ll find you actually like the regularity of a routine and you’ll get more done in less time.
I myself have been guilty of all of the above. I am not one to make resolutions, however, 2019 is all about getting Organized and getting a better handle on all of this. I have been going through and unsubscribing from many things in my three different email accounts. Yes, three! We can discuss that another day. One is my personal one I have since about 2002-2003 which is on Yahoo. I have two on Gmail. One is semi-personal/work and the other is just work. Condensing is the goal.
The Biggest Key To Boosting Productivity? Simplify!
I’ll let you in on a secret. The best way to increase your productivity, no matter what the task, is to simplify. I know it sounds too easy to be true, but it actually works. When you simplify a task or a process, you spend less time figuring out what to do and how to do and instead get to focus on getting it done.
Let’s look at a couple of different examples from both work and home to see how this simplification principle applies. While they may or may not apply to you, they should give you a pretty good idea how simplifying can help you in all areas of your life and save you time.
Cleaning off your desk and cutting back on what you allow back on there is a great first thing to try at work. Take everything off your desk. Then decide what you absolutely need on there. Go for a clean, uncluttered look. Toss what you don’t absolutely need and find new homes for things you need to keep around but don’t need at your fingertips right away. For example, keep your notebook and pen in the desk drawer. File paperwork in your file cabinet or get things filled out and moved on ASAP. My desk tends to be the “catchall”. Whenever my family doesn’t know what to do with whatever it is, my desk becomes its next home until I deal with it. Can you relate? Ha!
Since we’re on the topic of paperwork, that’s another great area where you can simplify both at work and at home. Look through any piece of paper you touch and see if it’s really necessary. At home, consider setting your bills to either auto-pay or to go to online billing. Online billing is something you can take care of from your phone as you wait in line at the store. It will be much quicker than sending a check in the mail each month.
At work, talk to your superiors about cutting down on paperwork and moving to electronic delivery wherever possible. Cutting back on paperwork will not only save trees but will benefit and profit the company by cutting cost and increasing productivity.
Learn to say no at work to things that would distract you from finishing your current projects. Of course, that isn’t always possible, but do what you can to focus on your core workload and responsibilities.
At home, consider de-cluttering and simplifying all areas of your house one room at a time. You’ll spend a lot less time cleaning and looking for things. For example, by de-cluttering your living room, you can end up spending 40% less time cleaning, vacuuming and dusting. Over time that adds up to quite a few extra hours of time to do something you enjoy instead of dusting cluttered shelves.
This has helped out so much! Especially since you want your home to be inviting for visitors. Are you one of those types of people who scramble right before guests arrive to make your home presentable? We are! Keeping the living room clutter-free has helped a ton!
Do you have any tips on organizing? We are always looking for new ideas to make life flow easier!
Hope our tips have been helpful!
Linda ~ Wahm Addicts